PACIFIC COAST COLLEGIATE SAILING CONFERENCE
ARTICLE I - NAME
This Conference shall be known as the Pacific Coast Collegiate Sailing Conference, hereafter known as the PCCSC.
ARTICLE II - PURPOSE
The purpose of this Conference shall be to encourage, to advance and to improve sailboat racing and the sailing sport, in all its phases, among the student bodies of the universities, colleges, community colleges and schools of the Pacific Coast Conference of the Intercollegiate Sailing Association of North America.
ARTICLE III - MEMBERSHIP
Foreword: The membership of this Conference shall be limited to recognized universities, colleges, community colleges and schools of the Pacific Coast Conference of the ICSA of NA, which have permanent yacht clubs or yachting organizations or where the sports of sailing or yachting are recognized by the authorities of the institution. The Executive Committee is empowered to set up standards for admission to membership, which shall be divided into the following classifications:
Section 1: Intercollegiate Membership
A. REGULAR MEMBERSHIP
Regular Membership entitles the member club, athletic association, or institution to the full privileges, rights, and obligations embodied in the By-Laws of the PCCSC.
B. PROVISIONAL MEMBERSHIP
Provisional Membership entitles the member club, athletic association, or institution to all the privileges of membership except those of holding membership on the Executive Committee and of voting upon the amendments to the By-Laws of the PCCSC. This Provisional Membership shall be the normal second stage and is designed to provide an interim or trial membership period during which a member demonstrates its ability to assume the obligations and responsibilities of Regular Membership.
C. ASSOCIATE MEMBERSHIP
Associate Membership entitles the member club, athletic association, or institution to such privileges, including limited regatta and championship participation, as the Executive Committee may from time to time grant, except those of holding membership on the Executive Committee and of voting for amendments to the By-Laws of the PCCSC. Associate Membership shall be the first step toward Regular Membership in the Pacific Coast Collegiate Sailing Conference and is designed to provide a membership for clubs and colleges where the sport is in its formative period. Associate Members shall be elected for a period set by the Executive Committee, during which period they should prepare for Provisional and Regular Membership. Application for a change in status, through the regular membership procedure, may be made at any time; and Associate Membership shall be renewable upon application to the Executive Committee for a term of membership determined by that body.
Section 2: Affiliate Membership
Affiliate Membership entitles the member club, athletic association, or institution to such privileges as the Executive Committee may from time to time grant, including limited regatta and championship participation, except those of holding office on the Executive Committee and of voting for amendments to the By-Laws of the PCCSC.
Section 3: Honorary Membership
Honorary Membership may be conferred by a two-thirds vote of the Conference upon the recommendation of the Executive Committee, on individuals whose services to the PCCSC over a period of years warrant this distinction and honor. With election to Honorary Membership there shall be a citation perpetuated in the records of the Conference.
ARTICLE IV - MEMBERSHIP PROCEDURE
Foreword: Any university, college, or community college yacht club or athletic association desiring admission to membership in this Conference shall first apply for Associate Membership. Any high school, yacht club or athletic association desiring membership in this Conference shall apply for Affiliate Membership.
Section 1: Election
Applications for Associate Membership and Affiliate Membership, which must be in writing, may be submitted to the Conference Commissioner at any time. The application shall then be forwarded to the membership committee, which shall study the qualifications of the applicant and submit their recommendations to the Executive Committee for action. A three-fourths vote of the Executive Committee shall be required for election. In the case of applications for Provisional Membership or advancement in status from Provisional Membership to Regular Membership, said application, which must be in writing, must be received by the Conference Commissioner at least 60 days before the next annual or general meeting of the Conference. The Conference Commissioner shall forward the application for this type of membership to the membership committee, which shall study the qualifications of the applicant and submit a recommendation to the Executive Committee. If the application is approved by a majority of the Executive Committee, it shall be submitted to the membership for action at the next general or annual meeting. A three-fourths vote of the Regular Members shall be required for election.
Section 2: Reduction in Status
Any member may be reduced in its status or dropped from membership in the Conference for failure to fulfill its obligations to the Conference. Such action shall not relieve such member from the obligation to pay all dues and other indebtedness payable at the time of the action. A unanimous decision of the Executive Committee, excluding the representatives of the member organization for which such action has been proposed, is required for reduction or removal.
ARTICLE V - DUES
The annual dues shall be determined by the Executive Committee and so listed in the Standing Rules of the Conference. In assessing the annual dues, the Executive Committee shall reserve an adequate portion to meet the obligation of annual dues to the ICSA of NA and a reserve to allow for PCCSC expenses in hosting various intersectional events and travel expenses for certain approved Conference representatives to ICSA of NA meetings and events.
ARTICLE VI - AREA ASSOCIATIONS
The Executive Committee, by a three-quarter vote, can designate in its Standing Rules certain area associations of PCCSC based upon geographical boundaries and natural groupings of member colleges. The various area associations have the autonomy to develop their own sailing programs, competitive regattas and supportive programs subject to the review and approval of the Executive Committee of PCCSC. Each area associations must submit a set of By-Laws and Standing Rules for racing which are consistent with the Regulations and Procedural Rules of ICSA of NA and PCCSC. Elimination regattas and series regattas, which lead to inter-sectional and national championship representation, must have the approval of the Graduate Executive Vice-President and the Executive Committee.
ARTICLE VII - EXECUTIVE COMMITTEE
Foreword: The Executive Committee shall consist of representatives submitted by the area associations as outlined in the Standing Rules with the requirement that no less than two from each area are undergraduates of Regular Member colleges and not less than one from each area is a graduate. The names of these representatives shall be submitted at the annual meeting, and they will serve a term of one year. All members of the Executive Committee shall have one vote in deciding the business of the Conference. It is the purpose of the Executive Committee to administer the general business of the Conference.
Section 1: Officers
The officers of the Conference Executive Committee shall be the President and Vice-President, both undergraduates, the Conference Commissioner, Graduate Treasurer, Graduate Executive Vice-President and Technical Chairman, all graduates. The General Membership shall elect the officers of the Executive Committee.
The President of the Pacific Coast Collegiate Sailing Conference shall be an undergraduate, shall preside at all meetings, enforce the laws and regulations of the Conference and shall carry out the will of the Executive Committee. The President shall be responsible to insure that meetings are announced and agendas are developed and published. The President shall co-represent the Conference as a voting member of the ICSA of NA Executive Committee.
The Vice-President of the Pacific Coast Collegiate Sailing Conference shall be an undergraduate and shall assist the President in the discharge of the President's duties and shall preside at meetings of the Conference in the President's absence. The Vice-President is responsible for the management and records of the various perpetual trophies, deeds of gifts, and awards of the Conference. The Vice-President shall not represent the same area association as the President, should there be more than one area association.
C. CONFERENCE COMMISSIONER
The Conference Commissioner shall administer the policies of the Conference, subject to ratification of the Executive Committee, shall have charge of keeping the records of the Conference, send out all notices, conduct its correspondence, issue its publications, and submit a report at the annual meeting. The Conference Commissioner may delegate the details of these duties to members of the Executive Committee or other appointed persons. The Conference Commissioner shall co-represent the Conference as a voting member of the ICSA of NA.
D. GRADUATE TREASURER
The Graduate Treasurer shall collect the Conference dues and membership reports from each area association, handle all funds, pay all bills approved by the Executive Committee, submit an annual budget and a report of the finances of the Conference.
E. GRADUATE EXECUTIVE VICE-PRESIDENT
The Graduate Executive Vice-President shall be a graduate and shall administer the intersectional selection according to PCCSC Intersectional Selection Procedures and enforce penalties when applicable. The Graduate Executive Vice-President shall review any conduct of participation issues, including individual or team, and submit a report of each incident to the Conference Commissioner and the Executive Committee. In the case of the Conference Commissioner being unable to fulfill his/her duties, the Graduate Executive Vice-President shall assume those duties until a replacement is elected.
F. TECHNICAL CHAIRMAN
The Technical Chairman shall be a graduate and shall be responsible for fairness of boat and sail equipment used in the PCCSC as well as remaining abreast of any changes or updates to the class rules of the CFJ fleet. The Technical Chairman shall be a member of the boat and sail maker selection committee each time the contracts are up for renewal.
Section 2: Directors
Those representatives to the Executive Committee who are not selected as officers shall serve as Directors.
ARTICLE VIII - COMMITTEES
The Executive Committee, President and Conference Commissioner shall be empowered to appoint committees to implement the activities of the Conference. These shall include standing committees on such matters as membership, schedules and competitions, boats and safety precautions, and rules. Additional standing committees or special committees to cover other phases of the Conference’s activities shall be appointed as the need develops. The chairpersons of such committees may sit with the Executive Committee upon invitation, and all committees shall contain in their membership one member of the Executive Committee.
ARTICLE IX - MEETINGS
The Executive Committee shall have the power to set the date for the annual meeting and to call all special general meetings. Also, a special general meeting shall be called upon the written petition of five or more Regular Member colleges provided a minimum of one college from each area association has signed the petition. However, the Conference Commissioner must send written notice, of these meetings, to all members, 60 days prior to the meeting date.
Section 1: Delegates
Each member club or athletic association shall be represented at all general meetings of the Conference by one voting delegate, which must be full-time registered undergraduate of the college they represent. The number of non-voting delegates shall be unlimited. The President, Vice-President, Conference Commissioner, Graduate Treasurer, Graduate Executive Vice-President and Technical Chairman are also voting delegates on all business of the Conference. All delegates shall have the right to speak from the floor, but only authorized voting delegates shall have the power to make motions and to vote.
Section 2: Voting
A majority of the voting delegates and officers present shall constitute a decisive vote on all business except for the election of member institutions and for amendments or additions to the By-Law’s, where a three-fourths vote of the delegates and officers present shall be required.
Section 3: Quorum
The following quorums must be present at meetings to conduct official business of the Conference:
Conference - two-thirds of the regular member institutions, one undergraduate officer and one graduate officer
Executive Committee - a majority with a minimum of two representatives from each area association and no less than two undergraduates and one graduate
Other Committees - a majority
Written proxies do not establish a quorum.
Section 4: Agenda
The Conference Commissioner shall announce the agenda for the annual or special general meeting of the Conference 20 days prior to the meeting. The agenda will include any proposals for amendments to the By-Laws and a list of colleges applying for membership requiring a vote of the Regular Member college delegates and Conference officers.
ARTICLE X - ELIGIBILITY
The verification of eligibility of competitors shall be entrusted to the individual area associations and individual institutions based upon any regulations laid down by the Procedural Rules of the ICSA of NA and the Conference.
ARTICLE XI - AMENDMENTS
These By-Laws may be amended at the annual meeting or special general meeting of the Conference, provided a 30-day notice of the proposed amendments has been given to the Conference Commissioner, and if three-fourths of the Regular Member college delegates and Conference officers present at the Conference meeting, casting votes by college and office, so vote.
ARTICLE XII - STANDING RULES
The Standing Rules are policies for the year-to-year management of the Conference. They are developed and approved by a three-fourths vote of the Executive Committee. Changes to the Standing Rules may be petitioned by any member college with the signature of five other member college team or club Presidents or by the motion of any member of the Executive Committee. The Standing Rules shall be published and distributed annually to the membership.
ARTICLE XIII - BURGEE
The Conference Burgee shall be a white triangular pennant of standard dimensions, divided into three sectors by three dark blue bars, each l/8 of the hoist in width, whose center lines shall meet to form 120 degree angles at a point whose distance from the hoist shall be 3/8 of the hoist. The upper sector adjacent to the hoist shall be inscribed with a red block letter “P” in height 1/4 of the hoist. The lower sector adjacent to the hoist shall be inscribed with a red block letter “C” of the same dimensions. The third sector shall be inscribed horizontally with the red block letters “CSC”, in height 5/8 of the letters “P” and “C”.
Revised February 4, 2007